Selection Criteria

Proposals will be reviewed by at least two reviewers who will use the rubric below to evaluate and select proposals. The following rubric will be used to evaluate all proposals in the refereed proposal review process:

• Do the title and description clearly describe the session?
• Is the proposed topic timely and/or appropriate?
• Will this session positively contribute to the conference and to the field of K to 12 education and educators?
• Is the session designed to be interactive and engage the audience?

Specific Criteria

• Relevance to the conference
• Clarity
• Audience Appeal
• Relevance to Research/Theory/Practice

Outside SD#23 Presenter Fees

If you charge a fee for speaking or giving a workshop, please include the fee in your proposal as well any details in the comment field in the application. We will be contacting you via email to confirm or to negotiate with you. Please note that BC educators who present on scheduled workdays cannot request payment. COTA does offer an honorarium and may negotiate a TTOC if applicable.

Acceptance

If your proposal is accepted, you will be notified and asked to:

• Sign into ebase (our registration platform)
• Edit materials to be used in your session. Make copies to distribute to attendees.
• Add your slide decks, handouts and/or files, and other information to ebase (if applicable)

In ebase, you can manage your own profile, add presentation files and connect with attendees via email.

Accepted proposals will be emailed with a request to login to ebase.

A/V & Media

Note: For virtual presentations, speakers must be equipped with their own devices, equipment, and ability to present on-line via their own Zoom account or another platform. Please check to be sure you have enough capacity for the number of attendees expected.

In person, the following standard audiovisual equipment will be provided in each room: data projector equipped with a universal VGA cable to accommodate PCs, an Internet connection, and a screen. Overhead projectors, Smartboards, and TV units will be made available if possible. (Note: Presenters should plan to provide their own computer equipment or other specialized equipment as well as an adapter if using a MacBook or Apple product). Microphones will be supplied in gyms only.

The schedule is: 8:30-10 (Keynote); 10:30-12; 1-2:30. Please indicate if you would like one session time period (90 minutes), a half day (two sessions, one before lunch and the other after) or full day (8:30-2:30). *Other time frames will be considered. 

Application deadlines:

May 30th, 2025 for the August 25th-27th Summer Conference 2025

September 19th, 2025 for the October 24th, 2025 Provincial Pro-D Day

January 9th, 2026 for the February 13th, 2026 Zonal Conference

Thank you for your interest in sharing your expertise!